The SV Doodle
The SV Doodle was a tool originally built for the UbiComp 2013 conference to facilitate the organization of student volunteers. After thorough testing, re-programming, and successful test runs at multiple conferences it is now available as a general-purpose SV scheduling tool.
For SVs, the tool offers the following benefits and features:
- Quick overview of all your tasks
- Pre-select preferred events
- Block time slots that you are not available
- Automatic e-mail notification if events have been assigned
- Mark assigned events as "want to switch"
- Automatic e-mail notification if events are available (someone wants to switch)
- See your own assignments as well as those of all the other SVs
- Letting co-chairs know about when you will arrive at the conference, when you have to leave, and when you are not available during the conference
The benefits for the SV co-chairs are as follows:
- Simple assignment by clicking on the schedule's matrix cells
- No accidental time collisions or assignment of tasks when SV is unavailable
- Easy task addition and editing
- See at first glance if tasks need more SVs and how many hours have been assigned to each SV
- Statistics about SVs number of tasks, hours, arrival/departure dates
- Two additional modes prior to the conference: SV bidding (SVs can select preferred tasks) and assignment (SV Doodle is disabled for non-admins)
- One-click "check in" and "check out" during the conference
- Date simulation mode for dry test run previous to the conference
- Global disabling of email notifications for test runs or mass assignments
And much much more! To see a quick demo conference setup, click here: SV Doodle Demo (login/password: guest). If you want to have admin access to a Doodle, sent me an email containing the desired conference name.
If you are a returning SV from one of the previous conferences and want to log in to the live Doodle, click here: UbiComp 2013, UbiComp 2014, UbiComp 2015, UbiComp 2016, UbiComp 2017, UbiComp 2018, UbiComp 2019, UbiComp 2020, UbiComp 2021, or UbiComp 2022.